We’re Hiring an Administrative Assistand & Project Manager!
Estimated Hours:
10-20 Hours/Week
Pay:
$20-25 /hour
The mission of the Administrative Assistant & Project Manager is to ensure the smooth, on-time, and on-budget execution of all production projects and to provide high-level administrative support to the Head of Growth and Creative Director, allowing them to focus on business development and creative leadership.
Job Scope
Organized & Efficient Systems: Implement and maintain a new project management systems within ClickUp and other software that improves team collaboration and provides real-time visibility into project status.
Optimized Leadership Team Time: Take on admin tasks that reduce the Leadership team's time spent on them by 20-30%, enabling them to focus on strategic initiatives and high-impact tasks. These tasks may include scheduling, errands, and office management.
Flawless Project Execution: Manage the production pipeline from pre-production to delivery, ensuring projects are completed on schedule and within budget, and proactively foreseeing red flags that may lead to critical project errors (e.g., missed deadlines, technical issues). Keep projects delivered on time above 95% over the year.
Manage Client Communication: Serve as the primary point of contact for clients throughout the production process, providing proactive and clear communication that results in a client satisfaction score of 9/10 or higher.
Skills, Traits & Competencies
Detail-Oriented & Organized: The ability to manage multiple complex projects simultaneously without missing a single detail.
Proactive & A-Player Mindset: Anticipates needs and takes initiative rather than waiting for instructions; is not satisfied with simply meeting expectations.
Customer-Focused & Diplomatic: Possesses excellent communication skills and can manage client expectations and relationships with professionalism and grace, even under pressure.
Gets Things Done: Has a strong track record of turning plans into reality and consistently delivering results on time.
Tech Savvy: Quickly learns and masters new project management software, communication platforms, and other production tools.
Calm Under Pressure: Can manage the fast-paced, often unpredictable nature of video production with a composed and problem-solving attitude.
